Dear Colleagues,
This is the 2nd Circular of two workshops,
“KaVA Science Working Group meeting ” and "The 8th East Asia VLBI workshop 2015".
Now, registration, Visa request and contribution submission are open at the workshop website
A lot of notable progress on VLBI and related activities has been achieved recently in East Asia. In Japan, VERA has been continuously producing progressive results in astrometry and astrophysics, while the Japanese VLBI Network (JVN) has achieved regular operation of high-sensitivity array including several 30-m class telescopes. In Korea, the Korean VLBI Network started open-use observations. Furthermore, the joint VLBI array, KVN and VERA array (KaVA), started open-use observations. Now, VERA, KVN and KaVA are open for all the astronomers in Korea, Japan, China and Taiwan.Large science project with KaVA, in addition,have also kicked-off for extensive studies in star-formation, AGNs, astrometry and evolved stars. In China, Tianma 65-m telescope, which will be a key station of Chinese VLBI Network (CVN), has already started scientific observation. In addition to the Greenland telescope project promoted by ASIAA in Taiwan, the East Asian Core Observatory (EAO) has recently started operation of the James Clerk Maxwell Submillimetre Telescope (JCMT). These telescopes will play a key role in future submillimeter VLBI project in East Asia. In this workshop, future collaborations in East Asia region to enhance VLBI and related activitiesincluding these current / new telescopes will be discussed, based on latest scientific results and technical achievements/developments.
E-mail: eavn2015-loc@nao.ac.jp
Important Dates
17, Apr, 2015 : 1st Circular
30, Apr, 2015 : 2nd Circular & Registration Open
15, May, 2015 : Registration & Visa Request Deadline
27, May 2015 : Registration(non-Visa) Deadline
6, June, 2015 : Contribution Submission Deadline
6, July, 2015 : Reception will open at 8:00 AM
================
Venue
================
The workshop will be held at the Hokkaido University Conference Hall.
Please be aware that the workshop will start from 9:00 JST on July 6 and end at 17:00 JST on July 10.
The University is almost in front of the JR Sapporo Station.
It takes about 40 min to get to the Sapporo station by train from the New-Chitose Airport.
Travel Guides are available on the workshop website.
================
Accommodation
================
LOC will not offer supports on your accommodation, because there are a lot of choices for accommodation services in Sapporo.
LOC recommends early reservations, because the workshop will be held during the tourist period in Hokkaido. For convenience, LOC also recommends hotels close to the JR Sapporo station or any of the Nanbokusen (North-South line) subway stations.
================
Registration
================
Registration is now open at the workshop website.
It should be noted that all the participants who require visa must be registered by 15 May.
The registration deadline for other participants will be 27 May.
Registration fees are, 3,000 JPY (KaVA + EAVN), 2000 (KaVA or EAVN only).
It will be charged at the reception with other cost for excurstion and banquet (see below).
================
Visa
================
Participants from Korea, Japan, Australia, US and most of European countries do not need visas for short stay.
Some other participants (e.g., Chinese, Russian, etc) are required to have travel permit.
Visa application procedure consists of three steps.
First, the applicants submit Visa-request from webform at the workshop website.
Then, LOC will prepare required documents for invitation and send it to the Visa applicant.
Finally, each applicant must submit it with other required materials (e.g., passport, photos, application forms, etc) to the t the Japanese Embassy/Consulate-General with jurisdiction over his/her place of residence.
Requred materials depends on the local situation.
Please check the related web pages for details,
http://www.cn.emb-japan.go.jp/consular/visa_tankishoyo.htm (Chinese)
http://www.mofa.go.jp/j_info/visit/visa/index.html (English)
=============================
Contribution Submission
=============================
Contribution submission is also open at the workshop website.
The application deadline of all the contributed talks and posters is 6 June.
Each contributed talks will last 15 minutes (12 +3) including questions.
Invited talks will last 20 minutes (15 + 5) including questions.
This may be changed by number of submission.
The maximum size for posters is A0 portrait.
================
Banquet
================
Banquet will be held on July 8 at the University cafeteria.
All the participants of both workshops are welcome.
Banquet will cost 4,000 JPY for students and 5,000 JPY for others.
================
Excursion
================
We will have one-day trip to the farm Tomita in Furano at July 11.
Two chartered buses will depart from the Conference Hall at 8:30 AM, and get back at 18:00 PM.
Additional cost for the excursion is about 6,000 JPY including Lunch, which can vary depending on a number of participants.
Both of the banqet and excursion can be applied at the same time of your registration.
================================
Self - Introduction Book
================================
We will distribute "Book of Self Introduction of participants" for understanding each other.
Please visit the Practical-Info page for details !
More information will be found in the workshop website.
if you have any questions, please feel free to contact to LOC anytime.
We are looking forward to meeting you at the workshop in Sapporo, Japan.
Kazuo Sorai (LOC chair)
On behalf of LOC